Job Summary

To provide project and administrative support for a typically larger office or for a region, under minimal supervision. Responsible for a wide variety of duties and tasks to ensure smooth daily office operations, and is the main liaison between corporate and regional offices for many functions, such as Human Resources and Accounting.

Responsibilities are non-routine, requiring substantial independent judgment and problem-solving. The majority of time is spent completing office administrative activities.

Needs thorough knowledge of regional operation’s policies and procedures, as well as in-depth knowledge of company policies and processes. The position requires a high level of confidentiality. Has frequent contact with clients, suppliers, or company employees outside the immediate work area to exchange information.

Key Responsibilities

Roles may vary significantly from office to office or day to day, but representative duties include:

• Provides input regarding day-to-day office operations
• Coordinates office activities, such as word processing, filing, mail, or receptionist; although typically refers hire/fire decisions to the office or regional manager
• Routinely participates in management decisions for region or office
• Assists with project correspondence and proposals
• Coordinates payment of invoices
• Conducts new employee orientation
• Coordinates Human Resource-related activities
• Maintains regional and management calendars (office conference room key contact)
• Composes routine or complex documents
• Acts as liaison for IT and ESH and S activities
• Coordinates timesheet activities
• Reviews expense reports
• Takes care of day-to-day office equipment maintenance; coordinates repair
• Acts in the capacity of a “lead person”

Management Responsibilities

Preferred Qualifications

• 10+ years of relevant experience preferred
• High School Diploma or equivalent preferred

Preferred Skills

• Advanced MS Word skills
• Advanced MS Excel and PowerPoint skills
• Advanced MS Outlook skills
• Spelling and grammar skills
• Concentration and cognitive skills
• Initiative
• Interpersonal skills
• Attention to detail and reading comprehension
• Communication skills, including verbal and written skills
• Ethics and values
• Integrity and trust
• Ability to make decisions
• Ability to prioritize
• Problem-solving ability
• Expense Reporting Systems (Creating)
• Expense Reporting Policies and Procedures (Reviewing and approving)
• Time Reporting Policies and Procedures
• Time Reporting Systems
• PeopleSoft and Blueprint Intermediate Users
• Human Resource Information System (PeopleSoft and Blueprint-Advanced and Reporting)
• Travel Systems
• Telephony and Web conferencing
• Supervisory Skills
• Financial Information Systems
• Regional Administrative Policies and Procedures
• Electronic Repository Systems
• Supervisor Skills

Minimum Qualifications

Advanced spreadsheet skills and advanced word processing skills are needed. All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

Certifications

Work Environment/Physical Demands

Normal office environment. Extended periods of monitor viewing. Stooping, crouching, talking, fingering, grasping, hearing, keyboard input, turning pages, typing and writing. Ability to exert up to 10 pounds of force occasionally or a negligible amount of force frequently or constantly to lift, carry, push, pull, or move objects. Work involves sitting for extended periods of time.

Competencies

Salary Plan