Office Jobs in Canada for Indian

Office Jobs in Canada for Indian

JOB SUMMARY

Office Jobs in Canada for Indians, The Office & Facility Assistant is the first point of contact for most callers and visitors to the Burnside Gorge Community Centre. This position works collaboratively with the administrative team to ensure efficient functioning of the reception area, provides administrative support to agency operations, and helps manage facility bookings (room rentals).

Job Details

Hiring Organization Burnside Gorge Community Association
Post Title Office Jobs in Canada for Indian
Post Name Office & Facility Assistant
Qualification Any Graduate
Industry Private
Employment Type Full Time
Work Hours 8 Hours
Salary CAD 19 To 22 CAD Per Hour
Location Victoria, British Columbia, Canada V8T 4T4

KEY DUTIES AND RESPONSIBILITIES

Reception/Administration

    • Maintain a clean and organized lobby and front desk. Answer phones and greet visitors in a welcoming manner, direct to appropriate staff, and schedule appointments where required.
    • Accept monetary and in-kind donations and provide information on acceptable and
      needed items.
  • Problem solved with callers or visitors who require referrals to other agencies.
  • With the support of the Volunteer Coordinator provide training and oversight to
    volunteers at reception.
  • Maintain office and janitorial supply inventory and order when necessary.
  • Maintain the schedule for vehicle inspection, maintenance, and insurance.
  • Manage the sign-out of keys, AV equipment, and vehicles.
  • Maintain bulletin boards in the lobby and screen postings.
  • Provide administrative support for agency staff such as program registrations, copying,
    scanning, etc.
  • Open mail and direct to Executive Director for review.
  • Distribute information to agency staff that may be of benefit to them, their clients, or their programs.
  • Provide support to the Management team on an as-needed basis.
  • Provide occupational first aid when needed.

Finance

  • Manage cash and process payments.
  • Reconcile till cash out and the program floats.
  • Prepare bank deposits.
  • Enter payments and review account balances for program registrations, room bookings
    and child care in our registration system (Savant)

Facility Rentals

  • Respond to rental inquiries including tours, booking rentals, preparing contracts,
    processing payments, etc.
  • Prepare rooms for rental use, gather supplies and equipment, set up tables, chairs,
    podium, prepare refreshment service, etc.
  • Ensure that all rentals and their requirements are entered in Savant and communicated to the appropriate staff.
  • Manage internal bookings of space for BGCA staff.
  • In collaboration with the Community Recreation Coordinator, ensure programming space
    requirements are met.
  • With direction from the Office Manager, schedule adequate Facility Attendant coverage
    for all rentals and ensure all setup requirements are communicated appropriately.

SKILLS AND KNOWLEDGE

  • This position works collaboratively with a second Office & Facilities Assistant sharing
    duties and responsibilities. Strong communication and organizational skills are required.
  • Strong working knowledge of the Microsoft Office suite and G-Suite.
  • Willing and able to quickly learn new software and continuously adapt to ongoing
    software, process, and procedural improvements.
  • Good understanding of basic financial administration.
  • Excellent oral, written, and interpersonal communication skills.
  • Strong planning, organizing, and administrative skills.
  • In addition, the ideal candidate will contribute to a team-focused work environment,
    working collaboratively across departments to best meet the needs of those we serve.
  • Level 1 Occupational First Aid certificate or a willingness to obtain this within an agreed-upon deadline is required.
  • Working knowledge of Publisher and/or Adobe Creative Suite would be considered assets

KEY PERSONALITY CHARACTERISTICS

  • Friendly, outgoing, organized, process-minded, self-starter, honest, reliable, level-headed, self-motivated, adaptive, attention to detail

ADDITIONAL INFORMATION

  • This position requires a moderate level of physical activity.
  • This position is expected to perform light custodial duties on occasion.
  • The ability to function independently and work towards achieving identified goals in a
    prescribed deadline environment is an ongoing expectation.
  • The BGCA encourages a spirit of contribution within the workplace. There is an expectation that staff will participate in community or special events on occasion
    throughout the year in the spirit of volunteerism.

Apply Now

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